JOB DESCRIPTION
TITLE: SENIOR PROGRAM ASSISTANT – OPERATIONS
PROGRAM/OFFICE: ACQUIRE FISTUAL CARE PROJECT ABUJA NIGERIA
REPORTS TO: OFFICE MANAGER AND PROJECT ACCOUNTANT
Salary negotiable commensurate with experience
JOB SUMMARY:
The Senior Program Assistant will serve as the primary administrative and programmatic support person for the Country Program Manager (CPM) and Program Staff. In addition to enabling the daily work of the Program staff, the incumbent will assist the daily work effectively manage relationships with key partners, including Engender Health headquarters, USAID, and other implementing partners in Nigeria
RESPONSIBILITIES
Maintain and manage the CPM’s Action Log and helps to monitor the timely execution of the activates in the log
Maintain and manages the CPM’s calendars preparing travel authorizations and ensure prompt retirement of travel advances
Maintains the CPM’s files with special attention to official documents, contracts and correspondence relating to USAID and Engender Health as a legal entity in-country
Works closely with the Office manager and program staff to provide support to all trainings, meetings and workshop
In collaboration with the Office Manager manage all international travels issuing invitation letter for processing visas and other travel documentation as required, including request for concurrence, providing or arranging office space, secretarial assistant, special equipment etc
Maintain and update as need arise the Fistula Care project’s Abuja contact list, and collaborate with relevant staff in scheduling dissemination of agendas and invitations to program activities
Responsible for taking minutes and reporting of the Fistula Care Project Meetings, collation of annual work plan and quarterly/annual reports and formatting in acceptable form for presentation to the CPM, documentation and follow-up as required
Serves as the primary archivist for the project, maintaining records of all projects or project-related reports, meeting notes, and other technical documents
Assists program staff in preparation of events/meetings agenda, and dissemination of press releases. Draft routine correspondence to partners and collaborators
Other comparable duties may be assigned to this position from time to time, in general support of Engender Health activities
EDUCATION, EXPERIENCE, CERTIFICATION AND OTHER ABILITIES
University level education in Administration, Managements or Public Health; or an equivalent combination of higher diploma level education and work experience
Previous experience providing executive-level support
Two or more years of experience working with USAID-funded projects
Ten or more years of experience in administrative positions, with increasing levels of responsibility
Computer literacy with proficient in MS Office and Internet application
General understanding of the religious and political dynamics and self starter
Demonstrated ability to work collegially with other technical staff and counterparts
Exceptional Interpersonal communication, teamwork, partnering, and consensus-building skills
Fluency in English with excellent written and oral communication
Advanced skills in word, Excel, Access, PowerPoint, and internet
Advanced to work under pressure , autonomously and in a team
Excellent organizational skills and attention to detail
Ability to travel up to 15% of time
MODE OF APPLICATION
Interested persons should submit their resume with an application letter not late than 4th October from the date of this publication to the email address hrkenya@engenderhealth.org
Phone calls and faxed applications will not be entertained.
