Personal Assistant to Managing Director
Job Title:PERSONAL ASSISTANT TO THE MD
JOB DESCRIPTION
The Personal assistant is often the Managing Director’s first point of contact with people from inside and outside the organization. Successful candidate will work closely with the MD to provide administrative support helping him to make the best use of his time by dealing with secretarial and administrative tasks.
Typical work activities include:
• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Welcoming and looking after visitors;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post;
• Dealing with correspondence and writing letters, and taking dictation and minutes;
• Producing documents, briefing papers, reports and presentations;
• Carrying out background research and presenting findings into subjects the manager is dealing with;
• Organizing and attending meetings, and ensuring the M.D is well-prepared for meetings;
• Liaising with clients, suppliers and other staff;
• Standing in for the M.D and making decisions and delegating work to others in their absence;
• Devising and maintaining office systems to deal efficiently with paper flow;
• Organizing and filing paperwork, documents and computer-based information;
• Arranging Travel arrangements, flights, accommodation, and produce detailed trip itineraries and, occasionally, traveling with the M.D to take notes or dictation at meetings, or to provide general assistance during presentations.
• Undertake other ad-hoc duties as required

QUALIFICATIONS

• First Degree or diploma in any course, preferably from the Arts or Social Science.
• A minimum of 4 years experience in a similar role is essential
• Good interpersonal skills and an ability to deal with people at all levels.
• Ability to manage priorities and keep an overview of diverse tasks whilst paying close attention to detail.
• Ability to deal positively with pressure and being well organized are essential.
• Ability to work on his/her initiative and be able to deal with sensitive information and a high level of confidentiality.
• Good computer skills, including Microsoft Word, Excel and PowerPoint are needed.
• Experience of shorthand would also be an advantage.

HOW TO APPLY

Qualified candidates should forward their cvs to jidehr@yahoo.com before the 30th of May 2008. Only residents of lagos should apply. Kindly put the job tittle in the subject coloumn.